EasySLR now supports RefID-based bulk upload of supplementary files, enabling seamless linking of additional materials (e.g., appendices, datasets, supplementary tables) to their corresponding articles.

Overview

Managing supplementary files alongside primary PDFs can be time-consuming and error-prone when done manually. With this update, EasySLR allows you to bulk upload supplementary files using RefID matching, ensuring that each file is automatically linked to the correct article.

This enhancement improves efficiency, accuracy, and organisation during full-text review and data extraction stages.

What’s New

1. RefID-Based File Matching

• Supplementary files can now be matched using RefID naming convention

• Automatically links files to the correct citation during upload

• Eliminates the need for manual mapping

Example: 123_appendix.pdf → Linked to article with RefID 123

2. Bulk Upload Support

• Upload multiple supplementary files in a single batch

• Supports large-scale projects with multiple documents per study

• Reduces repetitive manual uploads

3. Support for Multiple Supplementary Files per Article

• Attach multiple supplementary documents to a single study

• Useful for:

  • Appendices

  • Supplementary tables

  • Additional figures

  • Protocol documents

4. Improved File Organisation

• Supplementary files are grouped under their respective articles

• Easy access during:

  • Full-text screening

  • Data extraction

• Enhances navigation and usability

5. Clear Upload Status & Visibility

• Identify:

  • Successfully matched files

  • Unmatched files

• Enables quick correction before final import

6. Compatibility with Existing PDF Workflow

• Works alongside existing RefID-based PDF upload system

• Maintains consistency across all document uploads

• No change required in existing workflows

How It Works

1. Prepare supplementary files in a local folder

2. Rename files using the RefID format

   • Example: 45_supplementary_table.pdf

3. Navigate to Uploads → Full-Text → Using ID→ Upload→ Select Supplementary Upload
   

   

4. Upload files in bulk

5. EasySLR automatically:

   • Matches files using RefID

   • Links them to the corresponding articles

Why This Matters

This enhancement helps teams:

• Save time by eliminating manual file mapping

• Reduce errors in linking supplementary materials

• Keep all study-related documents organised in one place

• Improve efficiency during screening and extraction

Important Notes

• RefID must match the article’s RefID exactly for successful linking

• Files without matching RefIDs will be flagged as unmatched

• Manual upload remains available for unmatched or exception cases

Summary

With RefID-based bulk upload for supplementary files, EasySLR makes it easier to:

• Manage multiple documents per study

• Maintain structured and organised project data

• Scale document handling for large reviews